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ASI Knowledge Base - Getting Started
Alfresco is an innovative "content manager" catering to business and cooperational networks, otherwise defined as a "knowledge base". It consists substantially of a series of archive "spaces" on a remote web platform that follow a rational and hyerarchical order established by the Administrator. At the top of this virtual structure there is always a Root directory (Company Home), which in turn splits into two main branches: Guest spaces and Users spaces, catering, respectively, to access-free and private areas. These directories contain a flexible system of sub-spaces to adapt to the specific themes of the knowledge base.
Frequently, each sub-space indicates an institutional group (an association, a cluster, a category of subjects), and contains as many sub-spaces as the number of users taking part to the dedicated area, each tagged with its own name, resulting in a membership list, at a glance. As a rule, moving down into the institutional groups' spaces, the Administrator gives a "contibutor" status to the group's leading subject (the association secretariat, the consortium leader, etc.), which means that it has from now on an independent self organising capacity, that is creating its own spaces and functions. The same applies, at a lower level, in the relations between the group supervisor and the single users, which therefore, downstream of their own space (My Space), can freely create and manage their spaces (see i.e. the possibility to draw and officialise an inhouse organisation and the relative interactions).
Workflow in the spaces
Each user, apart from the default Guest user who has in principle a limited "only browsing" capacity, must be created by the Administrator (if it's the case upon request by the work area institutional supervisor) and is identified by login + password. A great variety of workflows are possible in Alfresco: browsing the contents in the spaces which one is allowed to access, create and personalise your own spaces, publishing materials directly on the Internet, uploading and downloading of contents, classification and retrieving of the said contents, setting of automatic rules to the contents (for instance warning e-mails / requests for approval / transport into different format) as they arrive in a space, forum tools to exchange views on the space theme. It would be impossible to describe them all here and therefore we refer you to the Feature Tour hereunder.
The main feature consists, as you will see, in the content management inside the archive spaces (browse, add, edit, categorise, search for content). Everything is possible with three commands easily located on the application toolbars, on top (search function), at the center (add content function) or on document itself (copy, cut, edit, categorise, etc.). But another important tool is the Forum space which in principle is associated to each institutional area. You will easily locate it in your respective institutional space as it should have been created by the Administrator or the institutional supervisor. The Forum space contains at least two fora: one where you can only browse information topics posted by the Administrator / supervisor, and one which is instead open to all of the space registered users, to create and discuss topics.
The threaded mail tool
Lastly, the content manager is integrated by a other formally independent tool, which is hosted by the same server: the "Mailman" threaded email application. It consists of a series of e-mail addresses complying with the knowledge base theme. Usually there is one or more "threads" (threaded mail addresses) serving each institutional area, and named after it. A threaded mail is an ordinary mail address that can bounce your message (after moderator's approval) on to all of the registered users in your institutional space. The incoming message can then be either replied to the original sender alone or again handed through the whole list. Mailman has also a panel accessible on the web (specific credentials are issued to each user) with several services: change of password, automatic subscribe / unsubscribe, messages' history, members' list. Go then to the Mailman page and pick the thread corresponding to your institutional group.
Per Iniziare
Tasks in comune
Elenca gli elementi contenuti nella propria Area personale.
Cliccando su Area personale posta nella barra superiore, è possibile visualizzare una lista di elementi contenuti in essa.
Crea un'area all'interno della propria Area personale.
Permette di entrare nell' Area appena creata, in cui é possibile inserire: Nome, Titolo, Descrizione.
Permette di aggiungere dei contenuti alla propria Area personale.
Entrando nella Area personale e scrivendo il percorso del file o aiutandosi con il tasto Sfoglia é possibile aggiungere dei contenuti.
Crea il Contenuto nella tua Area personale
Navigando nell' Area personale e selezionando Crea Contenuto, posto sotto Crea, è possibile non solo creare ma anche inserire informazioni che riguardano il contenuto stesso.
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